Permanent changes to the execution and witnessing of deeds have been passed by the Federal government and certain State governments.
Currently, Queensland, New South Wales and Victoria have passed permanent changes, while South Australia, Western Australia, Tasmania, the ACT and Northern Territory have not.
The below table summarises the current position in each jurisdiction and provides guidance on where to find further information.
Whilst the electronic execution of deeds is expressly permitted by the legislation in some jurisdictions, acceptance of electronically executed deeds by third parties (i.e., banks, titles/revenue offices) may vary.
In particular, there is still hesitation around accepting documents signed digitally by individuals, due to the lack of consistent legislation nationwide.
As such, Acis continues to recommend the use of wet ink signatures for deeds where possible, to avoid delays and ensure broad acceptance. Regardless of the method, the process should be reliable, and the signee must always be properly identified.
Permanent Changes – Commonwealth, Queensland, New South Wales & Victoria
Jurisdiction
Company Execution of Deeds
Company Witnessing of Deeds
Individual Execution of Deeds
Individual Witnessing of Deeds
Relevant legislation
Commonwealth
Electronic execution of deeds by a company is permitted
Split execution of documents by a company using multiple counterparts is permitted – each counterpart need not have any other signatures or a seal
Each counterpart signed must be the whole document, not just the execution page.
May be signed without a witness
If witnessing, this can be done by audio visual link provided specified procedural requirements are followed
Witnessing of the fixing of a common seal can be done remotely
N/A
N/A
Corporations Act 2001 (Cth) – Sections 110A and 127
Queensland
May be in electronic form
May be signed electronically provided specified procedural requirements are followed
Split execution of documents using multiple counterparts is permitted – each counterpart need not have any other signatures or a seal
May be signed without a witness
If witnessing, this can be done by audio visual link provided specified procedural requirements are followed
May be in electronic form
May be signed electronically provided specified procedural requirements are followed
Split execution of documents using multiple counterparts is permitted – each counterpart need not have any other signatures or a seal
May be signed without a witness
If witnessing, this can be done by audio visual link provided specified procedural requirements are followed
Property Law Act 2023 (Qld) – Sections 50 to
52
New South Wales
May be in electronic form
May be signed electronically provided specified procedural requirements are followed
Signing may be witnessed by audio visual link provided specified procedural requirements are followed
May be in electronic form
May be signed electronically provided specified procedural requirements are followed
Witnessing is required
Signing may be witnessed by audio visual link provided specified procedural requirements are followed
Conveyancing Act 1919 (NSW) – Section 38 and 38A as amended by Customer Service Legislation Amendment Act 2021 (NSW)
Electronic Transactions Act 2000 (NSW) – Part 2B as amended by Electronic Transactions Amendment (Remote Witnessing) Act 2021 (NSW)
Victoria
Deeds may be in electronic form and signed electronically
May be signed without a witness
If witnessing, this can be done by audio visual link provided specified procedural requirements are followed
Deeds may be in electronic form and signed electronically
May be signed without a witness
If witnessing, this can be done by audio visual link provided specified procedural requirements are followed
Property Law Act 1958 – Section 73A
Electronic Transactions (Victoria) Act 2000 – Sections 12 to 12B as amended by Justice Legislation Amendment (System Enhancements and Other Matters) Act 2021 – Part 10
Current Position – Australian Capital Territory, Tasmania, South Australia, Western Australia and Northern Territory
Jurisdiction
Company Execution of Deeds
Company Witnessing of Deeds
Individual Execution of Deeds
Individual Witnessing of Deeds
Relevant legislation
Australian Capital Territory
The Relevant Legislation does not deal with companies – Follow Corporations Act 2001 (Cth)
Follow Corporations Act 2001 (Cth)
May not be in electronic form
May not be signed electronically
Split execution of documents using multiple counterparts is permitted but must use an appropriate counterparts clause
Must be signed with a witness.
The witness must be present
Civil Law (Property) Act 2006 (ACT) – Section 219
Tasmania
The Relevant Legislation does not deal with companies – Follow Corporations Act 2001 (Cth)
Follow Corporations Act 2001 (Cth)
May not be in electronic form
May not be signed electronically
Split execution of documents using multiple counterparts is permitted but must use an appropriate counterparts clause
Must be signed with a witness
The witness must be present
Conveyancing and Law of Property Act 1884 (Tas) – Section 63
South Australia
The Relevant Legislation does not deal with companies – Follow Corporations Act 2001 (Cth)
Follow Corporations Act 2001 (Cth)
May be in electronic form
May be signed electronically
Must be signed with a witness
The witness must be physically present to the signature of the signatory being affixed by electronic means and then sign the deed
Law of Property Act 1936 (SA) – Section 41
Western Australia
The Relevant Legislation does not deal with companies – Follow Corporations Act 2001 (Cth)
Follow Corporations Act 2001 (Cth)
May not be in electronic form
May not be signed electronically
Split execution of documents using multiple counterparts is permitted but must use an appropriate counterparts clause
Must be signed with a witness
The witness must be present
Property law Act 1969 (WA) – Section 9
Northern Territory
The Relevant Legislation does not deal with companies – Follow Corporations Act 2001 (Cth)
Follow Corporations Act 2001 (Cth)
May not be in electronic form
May not be signed electronically
Split execution of documents using multiple counterparts is permitted but must use an appropriate counterparts clause
Must be signed with a witness
The witness must be present
Law of Property Act (NT) – Section 47
Get in touch with our Legal Team if you have any queries.
Acis does not provide advice in relation to taxation, duty, company law or any other matter. We do not purport to give advice nor should you construe anything in any correspondence with us or material provided by us as advice of any kind.
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